Capital City Corvette Club

Section 1 - NAME

The name of the club shall be Capital City Corvette Club, hereinafter referred to as CCCC. (3/97)

Section 2 - PURPOSE

The general purpose of the club shall be to encourage planned trips, events and social activities for members of the CCCC, and to arrange, supervise and sanction events that promote careful skillful driving on public highways; to arrange and conduct various types of motor vehicle events; to arrange, supervise, sanction and promote charitable events. (3/97) (4/05)

Section 1 - ELIGIBILITY FOR MEMBERSHIP

Membership in the club shall be restricted to owners and / or couples who own or lease a Corvette, or who exhibit a bona-fide order for a new or used Corvette. All members shall be at least 21 years of age. (Exception son or daughter of a current member who is of driving age.) (4/05)

Section 2 - APPLICATION REQUIREMENTS AND ACCEPTANCE FOR MEMBERSHIP

All new applicants for membership in the club must complete a CCCC application form. (5/85)

Dues must accompany new membership application forms. (3/97)(7/05 Revision: statement clarification only.)

Honorary Membership - Any person who has commended themselves to club esteem or who be elected by majority vote of the members present at a regularly scheduled meeting may be selected for honorary membership. Honorary members do not have voting privileges. (3/83)

Revision: Any person who, by majority vote, is recognized by the voting members of the CCCC, at a regularly scheduled meeting, as having provided outstanding and dedicated service to the CCCC. Honorary members shall not have voting privileges. (3/97)

Associate Membership - Any friend of CCCC may be an associate member. (9/91)
Associate members do not have voting privileges, but may receive the club newsletter. (3/97)

Section 3 - DUES

Annual dues shall be: (3/97) (4/05)

a. Single membership - $30.00
b. Joint membership - $40.00
c. New member dues will be prorated monthly at $3.00 per month for single membership and $4.00 per month for joint membership.
d. New members will pay $8.00 for single membership or $16.00 for joint membership in addition to the membership dues for a membership packet to include a nametag and other items as determined.
e. Associate members (Newsletter subscription only) - $14.00
f. Honorary members - none
g. Children of members shall pay same as above.

Section 4 - RENEWAL OF MEMBERSHIP

Members, when renewing memberships, must submit a new application form accompanied by their dues in the full amount to the Treasurer in person or by mail. If dues are paid after January 31, then this person(s) will be considered a new member. (10/79) (3/97) (9/91)

Club member(s) may renew membership if the member(s) has/have maintained a continuous membership in good standing. If the member(s) no longer meets the requirement for eligibility in Article 2 Section 1, then this eligibility requirement may be waived for any prior member(s) who has not maintained continuous membership. A waiver in this regard would require an affirmative vote of 90% of the members present at a regularly scheduled meeting.

Clarification: Members who renew their memberships after January 31 must satisfy the requirements for membership listed in Article 1 above, as if they were new members. (11/88)

Section 5 - INVITED GUESTS

Invited guests may enter a vehicle in any club activities, which are not specifically limited to Corvette owners. Invited guests may ride with and assist member(s) in club activities, attend meetings and social gatherings, unless, in the interest of safety, they are restricted from doing so by the event chairperson. (3/97)

Section 1 - ANNUAL MEETING

The annual meeting of the members for the election of Trustees and the transaction of other business shall be held on the second Saturday of January at 6:30 p.m. unless otherwise scheduled. (10/85)

Clarification: "other business" shall include affirmation by the Trustees of the newly elected club officers who will assume office at the first business meeting of the fiscal year following the annual meeting. Usually at 7pm on the second Saturday of January of each New Year unless otherwise scheduled. (3/97)

Section 2 - BUSINESS MEETING

Business meetings of the club shall be held on the second Saturday of each month at 7:00pm unless otherwise scheduled. (3/97)

Section 3 - SPECIAL MEETINGS

The Board of Trustees may call 10/85 Special meetings of the members of the club. An officer shall give notice of such meetings to each member by mail or telephone at least 10 days prior to the date of such meeting(s). At such meetings, no business shall be transacted, except on that / those subject(s)stated in the notice. (3/97)

Section 4 - QUORUM

Fifteen (15) voting members present at a regular, annual and special meetings of the members, shall constitute a quorum. (10/85)

Decisions or voting on any CCCC business that requires member approval cannot be made unless a quorum is present. (3/97)

Section 5 - ORDER OF BUSINESS

The order for business meetings of the club shall be: (3/97)

a. Calling the meeting to order.
b. Introduction of guests.
c. Reading and/or approval with corrections, if applicable of the minutes of the last meeting, as published in the newsletter.
d. The reading of the Treasurer's report.
e. The report of the committees.
f. Old business.
g. New business.
h. Nominating and/or elections, if applicable.
i. Adjournment

Section 1 - ELECTED TRUSTEES

The corporate papers, property and affairs of the corporation, subject to the limitations contained in the General Code of Ohio and the code of regulations, shall be exercised, conducted and controlled by the Board of three Trustees, each of whom shall be a member of the corporation. (3/97) (4/05) (7/06)

The election of Trustees shall take place at the annual meeting of the members and shall be by ballot. Trustees shall be elected for a one-year term, and shall continue in office until their successors are elected. Vacancies in the Board of Trustees and the Executive Committee may be filled as required, by the remaining members of the Board.

Section 2 - ELECTED EXECUTIVE OFFICERS

The Executive Committee shall consist of the five elected officers who shall have charge of the management of the corporation between the annual meetings, with the authority to discharge the duties of the Board of Trustees, but not to incur debts, except for current expenses, unless approved by the Board of Trustees. They shall at all times act under the direction and control of the Board of Trustees and shall make report to the Board of Trustees of their acts. Said reports shall form part of the records of the corporation. (10/85) (3/97)

The five executive officers to be elected by the members of the corporation shall be the President, Vice-President, Secretary, Treasurer, and Vice-President of Publications. If needed, an NCCC Governor will be elected as well. All such officers shall be elected for a one-year term and shall continue in office until their successors are elected and affirmed by the Board of Trustees. (7/05 Revision: The words "If needed" were added.)

The Board of Trustees at the annual meeting must affirm the election of officers. If any of the executive officers is/are not affirmed or an office becomes vacant. The Board of Trustees for the purpose of filling the vacancy by means of a special election, shall call a special meeting.

Section 1 - DUTIES OF PRESIDENT

The President shall preside over all meetings of the Club and Executive Committee and shall perform the duties pertaining to this office. The President shall be the Chief Executive Officer of the club. (10/85) (3/97)

Section 2 - DUTIES OF VICE-PRESIDENT

In the absence of the President or his/her resignation or his/her inability to act, the duties pertaining to the Office of President shall be performed by the Vice-President. (10/85) (3/97)

The Vice-President shall also serve as chairperson of the activities committee, conduct activities' meeting(s) and shall appoint two or more members to that committee.

The Vice-President shall serve as records keeper of member participation, of event co-chairpersons, event attendance lists, and meeting attendance lists. (11/87)

Section 3 - DUTIES OF SECRETARY

The secretary shall attend all meetings of the membership and the Executive Committee and shall record all minutes and votes. In the absence of the Secretary for any of the said meetings, the presiding officer shall choose a temporary Secretary. (3/97) (7/05 Revision: The duty of keeping the membership roster was removed from the duties of the Secretary.)

Section 4 - DUTIES OF TREASURER

The Treasurer shall have custody of all financial records of the club including Treasurer reports and a statement of the financial condition of the club/corporation.

The Treasurer shall receive all moneys of the club and deposit the same in the club account. All contracts, checks, drafts, notes, or other orders for payment of money shall be signed in the name of the club by the Treasurer and countersigned by the President or Vice-President. (10/79) (3/97)

The Treasurer shall give bond, at club expense. The Treasurer shall give report of the financial status of the club at the regularly scheduled business meetings. The Treasurer without specific approval of the club members shall incur no obligation debt, or other liability.

The treasurer shall maintain CCCC status of a charitable organization recognized as a 501(C)(3) charity and file the appropriate forms with the state. (4/05)

Section 5 - DUTIES OF VICE-PRESIDENT IN CHARGE OF PUBLICATIONS

The Vice-President in Charge of Publications shall act as editor of the club newsletter, maintain an up to date membership roster and correspond with club members as necessary to assure the distribution of club notices and publication of the club newsletter. (10/79) (3/97)

Section 6 - DUTIES OF THE NCCC GOVERNOR

If needed, the club liaison to the National Council of Corvette Clubs shall be known as the NCCC Governor and shall act as a conduit for information from the NCCC and apprise the CCCC of all membership requirements that may effect the Coca's good standing as a NCCC Member Club. The NCCC governor shall also serve as the coordinator of all CCCC and NCCC related events. (3/97) (7/05 Revision: The words "If needed" were added.)

Section 1 - DURATION

The fiscal year of the club shall be from January 1 to December 31.

Section 1 - REMOVAL FROM OFFICE

If an office shall become vacant by reason of resignation, termination of membership, or by declaration or failure of an officer to perform the duties of his/her office, then that office shall be declared vacant by the Board of Trustees and the vacancy filled as provided for in Article 4, Section 1. (3/97)

Section 2 - REMOVAL FROM MEMBERSHIP

Not withstanding any other provisions in this Code of Regulations to the contrary, any member may be removed from membership by affirmative vote of 2/3 of the voting members present at a special meeting called for this purpose, but only after an opportunity has been given for the member to voice his/her position on the issue of his/her removal. (3/97)

Section 3 - STANDING COMMITTEES

The following standing committees of one or more members shall be appointed at the annual meeting of the CCCC. The President shall appoint a chairperson for each committee: (3/97) (4/05) (7/05 Revision: "chairman" was changed to "chairperson.")

1. Photo chairperson
2. Historical chairperson
3. Code of regulations chairperson
4. Parade chairperson
5. Club charity chairperson
6. Public relations chairperson

This Code of Regulations may be amended by a 2/3 affirmative vote of the voting members present at a regularly scheduled business meeting. (3/97)

All requests for additions and/or amendments to the Code of Regulations must be submitted in writing at a regularly scheduled business meeting. The request will be voted on at the following regularly scheduled business meeting. Additions and amendments must include existing wording as well as the proposed new wording. (10/79) (3/97)

All additions and amendments shall bear the date of approval in the reprinting of these regulations. (10/79)

Section 1

The Club shall sponsor or co-sponsor one activity or event per month, excluding business meetings. Events may include social events, parades, etc. (5/80) (3/97)

Section 2

All activities and events shall have one chairperson and one co-chairperson. In addition, the co-chairpersons shall enlist members as needed for a planning committee. The co-chairperson shall determine the size of the planning committee. (10/85) (4/05)

Section 3

The co-chairperson shall plan an activity or event in such a way as to ensure the safeties, health, and well being of all persons in attendance. Additionally, the co-chairperson will also plan such activities and events in the best interests of the members and to preserve the good name and prestige of the CCCC. (10/85) (3/97)

Section 4

It shall be the responsibility of the co-chairperson to provide for the following: (10/85)

a) Provide to the President, Vice-President, or Treasurer a proposed and itemized budget for the activity or event and to do so in sufficient time as to make any changes or modifications deemed necessary.
b) Ensure the activity or event is planned and conducted in accordance with State and Federal laws.
c) Ensure the activity or event is planned and conducted in the best interests of the membership and restrict any conduct or activities considered offensive to the majority of persons in attendance.
d) Provide to the Vice-President of Publications and the membership any and all information regarding the activity or event both before and after said activity or event.
e) Provide to the Vice-President an accurate attendance list. (11/87)
f) Provide to the Treasurer an accurate and itemized final financial statement, complete with all moneys collected and all receipts and debts incurred by the activity or event committee.

Section 1 - GUIDELINES FOR SPONSORSHIP

Show a genuine interest in all meetings, events and functions of the club. (3/97)

Section 2 - PROCEDURES FOR SELECTION OF CAPITAL CITY CORVETTE CLUB SPONSOR(S)
a) The name of any potential sponsor must be turned into the club officers. (7/80)
b) The Club officers are to advise the potential sponsor(s) as to what financial obligations or sponsorship obligations the sponsor may incur.
c) At that time, each potential sponsor has the opportunity to continue or withdraw the proposal to sponsor the club, based on the factual information presented to him or her by the club officers.
d) If the potential sponsor(s) then decides to further pursue, the sponsorship(s) the potential sponsor will be asked to attend the next regular business meeting and submit the proposal to the general membership.
e) At the following business meeting, a sponsor may be affirmed by a 2/3 majority vote of the voting members present. (3/97)

Signed by 2006 Board of Trustees:

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Lloyd Harvey

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Larry Roland

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Gerry Gismondi